Participation Guidelines for Vendors/Exhibitors at The Mustaeina Symposium 2.0

At Mustaeina Media, we believe that the participation of vendors and exhibitors is essential in creating an environment of Islamic learning, dialogue, and community. To ensure that our annual event aligns with Islamic values, we have created the following policies and guidelines for all vendors and exhibitors. Please carefully review the terms outlined below before proceeding to book a space:

1. Vendor/Exhibitor Products: All products and services offered by vendors/exhibitors must align with Islamic values and principles. We encourage vendors to showcase products that uphold Islamic teachings of morality, modesty, and professionalism. We reserve the right to request that a vendor/exhibitor modify or remove any product that does not align with our organizational values. Vendors/exhibitors are responsible for the quality and safety of their products or services.

2. Registration Fees and Booth Reservations: All fees paid for vendor registration and booth reservations are non-refundable. This policy applies to both partial and full payments made by vendors. However, we reserve the right to do a refund when we have more than enough vendors for a particular category and service commission will be deducted. This is based on a First-Come-First-Served basis.

3. Cancellation or Non-Participation: In the event that a vendor chooses to cancel their participation or does not attend the Mustaeina Symposium, the registration fee will not be refunded.

4. Unforeseen Circumstances: Mustaeina Media reserves the right to cancel or postpone the symposium due to unforeseen circumstances, including but not limited to natural disasters, government regulations, or any other situations that may compromise the safety or feasibility of the event. In such cases, Mustaeina Media will evaluate the possibility of rescheduling the event or offering alternative arrangements. However, refunds will not be provided to vendors in the event of cancellation or rescheduling.

5. Space Guidelines: If you wish to participate in our event as a vendor or exhibitor, you must reserve a space through our website only. Booth allocation will be determined by Mustaeina Symposium team and vendors are not allowed to change their assigned booth without prior approval. Vendor space may not be shared or transferred without prior approval from Mustaeina Symposium Team. Each vendor space is a Canopy style 10ft inward depth by 4ft length by 2ft breadth space, a table and 2 chairs. Each vendor must have at least one staff member present throughout the event. Vendors/exhibitors are responsible for the setup and decoration of their assigned space in accordance with the event theme and guidelines provided by Mustaeina Media.

6. Conduct Standards: Vendors and exhibitors must conduct themselves and present their products in a professional, courteous, and respectful manner. Displays should not obstruct neighboring booths or walkways. All promotional material must be in good taste and suitable for all audiences. The use of loudspeakers or any disruptive audio-visual equipment is not allowed. Mustaeina Media may take corrective action if a vendor/exhibitor behaves inappropriately, unprofessionally, or contrary to our organizational values.

7. Da’wah and Proselytizing: While we welcome vendors and exhibitors from different backgrounds and faiths, Mustaeina Media prohibits any form of proselytizing at vendor booths. We discourage any form of Da’wah, with the exception of qualified scholars who have been invited to give presentations.

8. Compliance with Local Laws and Regulations: All vendors and exhibitors must comply with the laws and regulations of the event venue and host city. Violation of these laws or regulations may result in the immediate termination of the vendor/exhibitor contract and may be prohibited from participating in future Mustaeina Symposiums organized by Mustaeina Media.

9. The vendor/exhibitor agrees to indemnify and hold harmless Mustaeina Media, its officers, employees, and volunteers from and against any and all claims, demands, liabilities, expenses, losses, damages, and judgments arising out of or in connection with the vendor/exhibitor's participation in the Mustaeina Symposium.

10. Agreement Acknowledgement: By completing the registration process and making payment, the vendor/exhibitor acknowledges that they have read, understood, and agreed to abide by these guidelines including the no refund policy and indemnification terms.

We appreciate your interest and commitment in participating and are excited to work with all vendors and exhibitors at Mustaeina Symposium to create a meaningful and informative event for all participants. Let's work together to make Mustaeina Symposium 2.0 the most epic event yet by Mustaeina Media.